Vendor Space

Booth Space Sizes:

Outdoor                                    Inside                        Tent Rentals for Weekend

10X10 ……$500.00                    $800.00                       10×20       $275.00

10X20 ……$650.00                    $950.00                       20×20       $350.00

10X30…….$800.00                   $1150.00                      20×30       $400.00

20X20……..$950.00                  $1250.00                     20×40       $500.00

20X30……$1050.00                  $1350.00                     20×60    $750.00

20X40……$1200.00                   $1500.00                    20×80     $1000.00

20X60……$1600.00

20X40……$1200.00

Larger sizes available if needed

Additional $100.00 for end cap booth.

Power not included

 

Booth Agreement: 50% of the booth fee and tent rental is required to reserve a space. All fees must be paid in full two weeks prior to the event. Please let us know if additional time is needed. You may send check or money order to: HEAT WAVE, P.O. BOX 2177, PFLUGERVILLE TX 78691 or call (512) 252-0283 for credit card use. There will be no sharing/renting/donating of booth space to other vendors. There will be no soliciting from any company/individual that did not officially purchase vending space. Any person(s) doing so will be escorted from the premises.

Booth Cancellation: If your company wishes to cancel their contract (booth space) the refund would be based on the cancellation date:

50% refund-90 Days prior to show date

25% refund-60 Days prior to show date

0% refund-30 Days or less to show date

 

Sponsorships

WRISTBAND SPONSORSHIP     $500

  • Company logo on All wristbands (day and weekend)

NAME SPONSORSHIP      $500

  • Company logo on posters, flyers and the back of official t-shirts (one color artwork)

SILVER SPONSORSHIP $2500

  • Booth space up to a 20×20 Includes Tent or Inside if available
  • Posters, flyers, class cards (Logo one color artwork will be printed on these items)
  • Official T-shirts (Small Logo one color artwork will be printed on these items)
  • Banners hung around Show Area (you supply banners)
  • Passes 6 and 1 free t-shirt
  • Power Included one plug if available in your booth location

GOLD SPONSORSHIP $4500

  • Booth space up to a 20×40 Includes Tent or Inside if available
  • Posters, flyers, class cards (Medium Logo one color artwork will be printed on these items)
  • Announced as the co-sponsor on radio advertising (limit 2)
  • Official t-shirts (Logo one color artwork will be printed on these items)
  • Banners hung around Show Area and Near the main stage (you supply banners)
  • Passes 10 and 2 free t-shirts
  • Goodie Bags your company can supply give always and flyers Minimum 500
  • Power Included one plug if available in your booth location

PRESENTING SPONSORSHIP    $8000

  • Booth space up to a 20×60 (prime location) Includes Tent or Inside if available
  • Your Company Name will be mentioned and will appear after Texas Heat Wave as the presenting Sponsor
  • Posters, flyers, class cards (Logo one color artwork will be printed on these items)
  • Announced as the presenting sponsor on radio advertising
  • Official T-shirts Front and Back (Logo one color artwork will be printed on these items)
  • Printed media such as newspaper, magazines, etc (Logo one color artwork will be printed on these items)
  • Trophies and awards (Logo one color artwork will be printed on these items)
  • Banners hung around Show Area, ON the stage, second priority space (you supply banners)
  • Social Media Facebook, Twitter, Instagram and others (Logo one color artwork will be printed on these items)
  • Passes 20 and 4 free t-shirts
  • Goodie Bags your company can supply give always and flyers minimum 500
  • Power Included one plug if available in your booth location

ADDITIONAL SPONSORSHIP OPPORTUNITIES:

  • $500  Burnout Contest
  • $300  Banners hung in show area limit 5
  • $1000  Bikini Contest
  • $1000  Sound-Off Sponsor
  • $1000  Hydraulic Contest
  • $100/class  Trophy Class Sponsor
  • $1500  Official After-Party Sponsor
  • $250  On-Site Promotions (No Booth)